Holiday Club Privacy Statement

Under Data Protection legislation the church Charity Trustees of Foleshill Baptist Church are the

Data Controller and can be contacted by ringing 02476689000 or emailing trustees@foleshill.org.uk

We are collecting this information to enable the church to run the Holiday Club safely and ensure we can contact you (or other nominated adult) in case of an emergency.

Data Protection legislation allows us to process this information as we regard it as being in the

church’s legitimate interest. If you are unable to supply the information requested, then we will

be unable to accept your child at our Holiday Club.

The information you supply will be held in paper form in a folder which will be kept in a securely

locked cupboard in the church office. Only the Trustees and the Youth and Children’s Work

leaders will have access to this information. The information will be kept for three years from

when the form was completed unless a safeguarding incident or concern is raised in which case it will be held for 75 years.

If you have ticked the box asking us to keep you informed about future activities which we think

your child might be interested in attending, we will retain your details for the sole purpose of

notifying you of such events. This information (your name and contact details) will be entered

into our church database which is held on the church office computer which is password

protected, and accessed only by the Trustees, Community Worker and Youth and Children’s

Worker. You can ask for your details to be removed at any time by submitting a request to the

Church Secretary at trustees@foleshill.org.uk.

We will NOT pass on this information to anyone else. You have the right to ask to be removed

from this circulation list at any time.

If you are concerned about the way your information is being handled, please speak to our Data

Protection Trustee. If you are still unhappy you have the right to complain to the Information

Commissioners Office.